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Annual Meeting and Election of Directors

Notice of Annual Meeting and Election of Directors

The Annual Meeting of the members of Americana Homeowners Association. (“Association”) will be held on May 7, 2024 at 6:00 PM. Registration begins at 6:00 PM and the Annual Meeting will convene at 6:15 PM. The Annual Meeting will be held at the Pool Area.

The purpose of the meeting is to elect two directors to the Association’s Board of Directors for a two-year term, and to conduct such other business as may properly come before the meeting. The quorum requirement, as set forth in the Association’s Bylaws, mandates that at least twenty-five percent (25%) of the total voting power of the Association be present in person, by ballot, or by proxy at the Annual Meeting in order for the election to take place.

Cumulative voting is permitted. A ballot which casts more than the authorized votes may be disqualified. The Official Ballot will be provided to you at least thirty (30) days after the date of this Notice.

Ballots, once completed, can be returned by mailing them or dropping them off in person to the Paul Miller Company, 272 Church Ave #4, Chula Vista CA 91910Ballots must be returned by May 6, 2024 at 5:00 PM in order to be counted. The ballots will be counted at the Annual Meeting, which will be held in person and will begin on May 7, 2024 at 6:00 PM.

ELECTION OF DIRECTORS – CANDIDATES

At the time this notice was prepared, the candidates known to be running for election are:

Luis Castillo

Juan Nunez

Brad Collins

Felipe De Jesus Rivera

The actions of the Board are important to the community. We strongly recommend that you exercise your right to vote. Thank you in advance for participating in the vote.

Would you like to volunteer for the board? Americana Operating Rules For Elections and Voting

Meeting Procedures

The past several meetings have been plagued by interruptions, constant complaints, and prolonged discussions with no resolution reached.  Despite the Board members’ efforts to address homeowner questions in a respectful manner, dissatisfaction continues, with homeowners either expressing discontent or doubting the Board’s explanations.  At the January 10, 2024 Board meeting, some Board members experienced harassment, promoting the decision to shift to virtual meetings for the safety of the HOA property manager and Board member.
NOTE:  Governor Gavin Newsom signed AB 648 into law on September 22, 2023, allowing HOAs across California to conduct Board meetings entirely virtually (via Zoom).

• Virtual meetings will be recorded, and chat messages will be saved for future reference.
• The initial half hour of the virtual meeting will adhere to HOA’s agenda format. During this period, homeowners will be muted to ensure smooth and uninterrupted HOA business proceedings.
• Following the completion of HOA business, homeowners will have the opportunity to pose questions.
• Homeowners will be asked to enter their names in the Zoom chat, so that the Board can easily identify them and address their questions promptly.
• Only homeowners (legal name on the grant deed title of the home) can attend the meeting. Each homeowner will have three (3) minutes to voice their questions/concerns.  While a homeowner speaks, others will be muted to prevent interruptions, enabling the Board to address the homeowner’s inquiries effectively.
• The Board meeting will be conducted for approximately one hour, but not to exceed 2 hours.
• If homeowners are unable to address their questions or concerns during the meeting, they can send an email to Nicky.  She will then forward the email to the Board, who can address the question or concern and respond to the homeowner promptly.
  
  If you would like a copy of the HOA Meeting Minutes emailed to you monthly please send your name to Nicky Morfin nicky@paulmillercompany.com